Accounts Payable Assistant

Overview

Overall Purpose

This role performs accounting and clerical tasks related to Accounts Payable transactions.

Key Relationships

Internal: AP Assistants, Finance team, key stakeholders in the business.

External: Suppliers

Key Responsibilities & Accountabilities

• Receive, log, post invoices and credit notes for payment in time for due dates.
• Process purchase invoices and credit notes, match them to purchase orders, and return invalid or incorrect documents to suppliers for re-issue.
• Prepare and process payment runs and manual payments.
• Maintain accurate vendor records and payment history.
• Monitor, sort, and respond to emails in the AP inboxes.
• Liaise with internal stakeholders for timely approvals and additional information.
• Follow up on approvals.
• Reconcile supplier statements as directed by the AP Manager, investigating discrepancies thoroughly.
• Respond to vendor inquiries and resolve payment discrepancies.
• Assist with opening and distributing post received into SharePoint in a timely manner.
• Perform other accounting tasks as directed by the AP Manager.

Qualifications & Experience

• 2 years of experience working in Accounts Payable/Finance.
• Computer literate and confident in using Excel.
• Yardi system experience is desirable.

Key Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and prioritizing skills.
• Thorough attention to detail.
• Ability to produce accurate work under pressure and to deadlines.